10 Best Small Business Apps

Small business apps are designed to make life easier for small business owners. They’re there to help you manage your business from anywhere. They help you to stay productive on the go. Which is exactly what you need, especially on your phone.

But which is the best small business app and how do you choose one to match your needs? That’s exactly what this review is for.

The best small business apps have one office suite that allows you to share your documents across multiple platforms. So you don’t have to transfer documents or files when you get back to the office.

Time is also a big factor when it comes to business apps. You need a range of apps that are going to take care of all your business needs.

Here are the top 10 small business apps for 2022 that will help you stay productive on the go.

1. Slack

This project management app by Slack Technologies, Inc. helps you to keep track of your team by offering a communications platform where multiple conversations can run at the same time. You can have private chats or talk to the team. Calls, video calls, team meetings and file sharing are also possible through this app.

It’s easy to keep track of what needs to happen on this app. Your conversations can cross and everyone is notified when a message comes through on a group. Slack also has a free version for small businesses that only have 10 or less users.

The app costs a bit for the pro version at $8.00 per user per month. The Business+ version is a hefty $15.00 per user per month. The annual pricing is slightly less, but only slightly. Overall this is a very comprehensive team communications app that lets you do it all in one place.

Cost: Free

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2. Trello

Trello is a team management app by Trello, Inc. that works on mobile as well as computers. This simple task tracker uses a drag and drop interface to help all the team members visualize where any project or task is heading.

It’s really simple to use and the free plan gives you as much functionality as you need to get the simple everyday ins and outs of your business moving. If you want to upgrade the paid plans start at just $5.00 per user per month. This includes unlimited storage, custom fields and checklists.

The collaboration tools make it easy for team members to communicate with each other within the app itself. That means that everything for each project can be handled within the app itself. The only downfall is that it might be too simple for more complex projects that work on multiple levels. But for a small business this is an excellent app.

Cost: Free

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3. Microsoft 365

Microsoft 365 by Microsoft is the best office software platform for 2022. The competition might be fierce but Microsoft has come out on top. Yup, that’s right. Microsoft is now available on Android and iOS to make life simpler for small business owners.

This app suite contains the three major platforms you’ll need to run a small business including Word, Excel and Powerpoint. It also has the option to back up to OneDrive, which not only keeps your data safe but also allows you to share your content across devices.

The universally used file formats are easy to save and allow you to share documents effortlessly. You also have the option of buying the suite for yourself or for a team of users, making it a great option for small businesses that work with a team.

Cost: $8.25 per user per month. The price does not include tax.

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4. RingCentral Office

RingCentral Office by RingCentral, Inc is a business phone system that works on Windows, Apple and Android devices. That means you can use the same app on multiple devices to make things easier for yourself and your business.

What this app does is create a cloud based phone system that is built around business services. It has a lot of features that can help small, medium and even large business fine tune their phone system.

From Unified Communications as a Service, Contact Center as a Service to even Communications Platforms as a Service this phone system has everything you need. The cheaper plan is perfect for small businesses while the more expensive plans are great for larger businesses as they have more features.

Cost: Free

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5. FreshBooks Accounting

FreshBooks Accounting by FreshBooks is the best accounting app for small businesses and you don’t need a degree in accounting to be able to use it. It’s an online, cloud based service that helps you keep track of all your small business accounting needs including invoices, expenses tracking, time tracking, business reports and even an option to take credit card payments.

The service also integrates with other online services such as PayPal, MailChimp, Basecamp, Gusto, ZenDesk, Wordpress, etc. That means you can use this to keep track of all your accounting needs across multiple platforms.

It’s a cloud based system which means that you can access it from your desktop as well as your mobile phone, without worrying about backing up - it does that for you. There’s even an option to try it out for 30 days free of charge. After that the basic plan does everything except give you the option to send proposals or add an unlimited amount of clients. The more the price plan increases the more clients you can add.

Cost: Free offers in-app purchases

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6. Avast Business Antivirus Pro

This is a must have antivirus package for your phone if you’re running your business off it. Avast Business Antivirus Pro by Avast offers a wide range of tools such as antivirus, Firewall, email protection, anti spam and even gives you the option to sandbox certain apps to ensure you’re fully protected.

It also includes Sharepoint as well as Exchange protection and a vast range of security tools to keep you safe from malware and intruders.

There is also a free version that’s one of the best free antivirus packages you can get for no money. So you can keep your small business safe at no extra cost. But the Pro version really delivers when it comes to value for money and ease of use.

Cost: Starts at $174.95 per year

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7. PayPal

PayPal by PayPal, Inc is the very best online payments app you could ask for. This app allows you to effortlessly set up an online payment portal for your small business. It’s easy to use and all you need is an email address and an API code.

You don’t have to pay monthly fees and the transaction costs depends solely on the size of the payment you’re receiving or making. It’s a global service that allows you to send and receive payments from anywhere in the world across various pages that host shopping carts. In fact, PayPal is usually the preferred payment method for a lot of online store sites.

PayPal is also used as a standalone payment service. All you need to do is add a button to an email to get payments from a private client. It’s one of the most accessible payment options for small businesses and start-ups because there are no hidden costs or monthly fees.

Cost: Free

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8. HubSpot Marketing Hub

HubSpot by HubSpot, Inc. is the best sales and marketing app you’ll ever use in your small business. This app features a wide range of tools to help you manage content, sales and marketing, as well as social media marketing to up your ranking and improve conversions.

There are options to do split testing and content hosting to improve your page’s performance. You can also communicate with the team as well as customers from the app. And you can even add goals and targets that are tracked by Hubspot’s built in analytics software.

This marketing app for small businesses also offers multiple integrations including Microsoft 365, Google Workspace, as well as Salesforce to give you one app that covers all your marketing needs. It might not be the best at any single feature, but it packs so many features into one app that it wins the prize as best marketing app.

Cost: Free

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9. Asana: Work in one place

Asana by Asana, Inc. is a project management app that allows you to manage projects on the go. It gives you a ton of handy features to help you and your team stay productive and track your progress through multiple projects.

The to-do lists and reminders help you to meet deadlines while the due dates give you an idea of when those deadlines are. You can also add colleagues, instructions and even add comments to tasks. It’s also linked to clouds like Google Drive so you can share images to Asana easily.

Besides giving you complete tracking capabilities to make sure you and your team are on track Asana also allows you to take a look at who’s working on what. You can even search for completed projects and tasks to make sure that things are getting done on time. The Basic tier is free, but the Premium tier offers unlimited users as well as more functionality.

Cost: Free

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10. IDrive Online Backup

IDrive Online Backup by IDrive Incorporated is a cloud storage app that defies all other clouds. It links drives continuously, even files on network drives can be linked. That means you can get to any file you need whenever from wherever. The web interface even allows you to share files via email, Twitter and Facebook.

Files are also not deleted off the server even if you delete it off a certain device, which means there’s less stress of things getting lost. And up to 30 recent versions of your files that are backed up are always available, so even if you delete something in the file itself you can still retrieve it from an earlier copy. IDrive deals with all your photo needs too, including facial recognition.

The best part is that if you lose your phone or your computer gets stolen IDrive will send you a copy of all your backed up files on a harddrive - so you don’t lose any important documents or files. There is a business version that allows you to back up unlimited amounts of data from an unlimited amount of users too.

Cost: Free offers in-app purchases

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